For Students Called to Active Duty
Students called to active duty before a semester begins
- Submit a copy of their orders to the Registrar's Office (214 Enrollment Services Center, fax 515-294-1088)
- Arrangements for loan deferments and other issues cannot be completed until a copy of the orders are on file in the Office of the Registrar
Students called to active duty after a semester begins
Review these University policies and options:
- Receive grades or incompletes for all courses if approved by your instructors
- Receive administrative drops with a refund for some courses and grades/incompletes in other courses if approved by your instructors
- Withdraw from all current term courses with full refund of tuition and fees
Make a Plan With Your Advisor
- If you would like to receive grades/incompletes, and if time permits, please contact each of your instructors to work out appropriate details. If an incomplete grade is approved, you and your instructor should complete an Incomplete Mark (I) Report form which states "Called to Active Duty" as the reason for the incomplete. The one-year deadline for the automatic conversion of unresolved incompletes will not be applied in these cases.
- If you would like to receive grades/incompletes but do not have adequate time to contact each of your instructors, please notify the Dean of Students Office. That office will act in your behalf to see that instructors are advised of your call to active duty and your desire to receive grades/incompletes. Your grading options as agreed upon by your instructors will be documented for you and you will be asked to advise that office as to whether you wish to accept the grading option or one of the other options available to you.
- If administrative drops or a withdrawal are to be processed, your advisor should initiate them. Reasons for the withdrawal/administrative drop should clearly state "Called to Active Duty." A copy of your military orders should be attached to the withdrawal form, or your military branch, unit, and location must be noted on the withdrawal form. If your orders are not available until after you leave for active duty, submit a copy to the Office of the Registrar when they become available.
- Your decision as to which option you wish to pursue will depend upon your personal situation, the time remaining in the semester, and agreements which can be made with your instructors. Contact the Office of the Registrar to discuss your call-up status and to answer any questions about the procedures to follow. Note: These procedures do not apply to students who are fulfilling their two-week annual training.
Students who are called up for a short-term active duty mobilization (other than annual training) during the course of a semester have the same options as listed above. In such cases, instructors are expected to make reasonable accommodations to allow students to make-up tests and assignments following return from active duty.
Spouses of Deployed Service Members
In accordance with Iowa Code 261.9.1.g., the spouse of a Service Member of the Iowa National Guard or Reserve forces (if the member has a dependent child) and the Service Member is ordered to national guard duty or federal active duty may:
- Receive grades or incompletes for all courses if approved by your instructors.
- Receive administrative drops with a refund for some courses and grades/incompletes in other courses if approved by your instructors.
- Withdraw from all current term courses with a full refund of tuition and fees.
- To qualify, present a verified copy of DD 1172 (available through DEERS) and military spouse's deployment orders to the Registrar's Office.